What information do we collect?
We may collect, store and use the following kinds of personal information:
(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation);
(b) information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our goods or services.
(c) information that you provide to us for the purpose of registering with us or submitting an enquiry via the contact form(s) included on this website or comment form(s) included in our blog. These includes names, key addresses, email and telephone contacts, details you choose to share about your photography requirements, and an optional disclosure of how you came across the business, should you choose to share it.
(d) information that you provide to us for the purpose of subscribing to our email notifications. In the lead up to your event, several email communications will be sent to form an ongoing necessary dialogue, to respond to your initial enquiry, as well as to exchange details regarding the event itself, logistics and timings etc.
(e) any other information that you choose to send to us.
Processing Personal Information
Each time you visit our website www.willmasonjonesphotography.com the web server collects and logs certain information. We keep these access logs for a reasonable period of time. These logs include, but are not restricted to: your computer’s TCP/IP address, your username (if applicable), the date, time and the files and pages accessed. These logs also contain information about referrer information, such as if you clicked on an external link in order to access a www.willmasonjonesphotography.com webpage. We use these logs solely for performance, site administration and security reviews. We do not sell or share this information with any third party.
Data Storage and Security
Will Mason-Jones Photography has implemented numerous technical and organisational measures to ensure the most complete protection of personal information, to prevent loss, misuse or alteration of this data. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone. All stored personal digital data is secured via alphanumerically unique login and password information. This security information is never written down or reused elsewhere to ensure secure processing and management of your data.
The length of time your data is securely stored for varies depending on the nature of the data itself: payment, contact and event-specific information is stored long enough to complete the event itself and tax returns etc, with a cooling off period of 3 years should any queries or disputes arise. Will Mason-Jones Photography agrees, with the express permissions of clients via an opt-in system, as part of a signed model release, to keep an archive of final image products for a minimum of 5 years for promotional and marketing material on this website, across social media and other locations. Will Mason-Jones Photography agrees to honour the clients right to total privacy, should they wish to not have their images used for promotional material.
Email from Will Mason-Jones Photography
Third party websites
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites. Will Mason-Jones Photography uses online secure client management software Shootproof for purposes including personal information storage, invoicing, password-protected gallery delivery, integrated print ordering and email correspondence.
The GDPR provides the following rights for individuals:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling.
You may instruct us to provide you with any personal information we hold about you. Provision of such information will be subject to:
the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
We may withhold such personal information to the extent permitted by law.
You may instruct us not to process your personal information for marketing purposes via email to firstname.lastname@example.org at any time. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.
Updating information and the right to erasure
Please let us know if the personal information which we hold about you needs to be corrected or updated. Will Mason-Jones acknowledges your right to total data deletion including personal information on previous backups and current systems.
Contact and Questions